July, 2024
Lone Oak Creek Homeowners’ Association Minutes
July 16, 2024
1. The meeting was called to order at 7:03 PM.
2. Quorum was certified. Board members present were Brandon Jackson, Keith Hill, Debbie Hill, Stacy Moorhead, and Mary Bohn. Also present were Emily Tatro, Rushali Kale, and Brooke Townsend.
3. Minutes from the prior meeting were approved.
4. Treasurer’s report
a. All annual dues have been collected, although a few were short the full amount, such as legal fees for collection. These amounts will be carried forward as due.
5. Ad Hoc Committee Reports – none at this time
6. Old Business
a. Automatic payment of the water bills (Brandon and Debbie - complete)
b. The bases of our street signs need to be painted. Due to the price quoted in 2023 by the person who did prior painting, the Board decided to paint the signs ourselves. (Keith will obtain the Rustoleum paint and has chosen August 4th as the date for painting. Keith will post a notice on the neighborhood Facebook page.)
c. Debbie and Brandon will coordinate adding Brandon to the HOA checking account (complete).
d. Determine how/if we wish to proceed with a financial audit (ongoing)
i. For this year’s financials, all invoices and bank statements are being digitized and copied to a google document which all Board members can view.
e. Sprinklers repairs have been completed and all zones are on.
f. Effort to revise the covenants regarding rental properties:
i. Based on clarification from our HOA attorney, an amendment to the covenants would now require 60% approval of homeowners, rather than 80%. So, approval will be required from 59 lots out of 97. We propose to cap rentals at 10% of homes, and would grandfather existing rentals (12 total).
ii. Block captains, who are gauging the neighborhood’s interest in an amendment, are Judi Startzman, Emily Tatro, Brooke Townsend, and Rushali Kale.
iii. As of our last meeting, the indications from homeowners is as follows: 65 yes, 3 no, 7 maybe, and 22 left to be contacted.
iv. Emily is getting set up as a notary.
v. Mary will email Matthew Winton, our HOA attorney, with the Board’s questions. Results of that review are:
1. Mr. Winton stated that banning all rentals, other than those currently grandfathered, would not stand up in court. His response to a 10% cap (and grandfathering all current rentals), was to suggest that we instead require a homeowner or a family member to live in the home for 12 month after purchase, before it is eligible to be rented.
2. Approval signatures do need to be notarized.
3. We can already ban Airbnb and VRBO under our current covenants because our covenants prohibit businesses and, in Oklahoma City, short term rentals require a business license and the payment of business taxes, and further because short term rental use of Property treats the house as a commodity or product rather than a home or residence, the operation of the short term rental or vacation use is a covenant violation.
vi. Actions from our meeting:
1. The block captains will contact as many of the remaining homeowners as possible. Brooke will draft a letter to be sent to those who cannot be contacted.
2. Mary will ask Mr. Winton if we can use a residency restriction and a 10% cap, and what the lead time would be for a draft amendment. Mr. Winton replied in the affirmative, and his detailed response was emailed to the Board.
3. Debbie reviewed the financials and determined that our water usage is significantly less than budgeted due to good weather and the reduction in water usage at the entrance due to planting drought tolerant plants. A savings of $3500 is expected, which can be used to fund the legal fees for a covenant change.
g. The Board was sent a request to share ¼ of the cost ($1300) to paint the railing on the bridge over the waterway on Lone Oak Drive. We believe the City maintains the bridge. Brandon will investigate. (Closed – the City is responsible for this, and the Lone Oak HOAs will email the city requesting action)
h. The Bearded Builder, who performed the brick work on the wall, sent the same invoice as previously provided for removal of the last sections of the wall, minus the $2K that was agreed upon and paid. In a meeting with the Board in August of 2023, the builder agreed to provide detail regarding the additional amount invoiced, but that detail has never been provided.
i. Debbie will follow up with documentation from the builder and prior Board meetings. (complete)
ii. Following the Board meeting, Debbie documented the agreement and a proposal to settle with the builder for $4K. The Board agreed and the builder accepted the offer and payment. (complete)
i. For the Cassity Gies house, 4641 NW 158th Street, Brandon will obtain lease information.
i. The house is not currently leased.
j. Mary will send a strong non-compliance letter to the owners of 4620 NW 158th St. The HOA will take action to clean the flower beds and bill the owners if needed. The non-compliance letter was dated June 29th with 10 days to remedy the issue.
i. The homeowner emailed the Board and said they will take action.
k. Status of gate clicker for Jeralyn Stewart at 16001 Wild Creek - has payment been received – complete.
l. July yard of the month – following the meeting, the home at 15709 Wild Creek was selected and the homeowner notified (Debbie – complete)
7. New Business
a. The Board agreed to assist Lone Oak Cove with the cost of beautification of the island at the entrance at Lone Oak Dr. and NW 150th. (Our share was determined to be $100)
b. Stacy will follow up on the list of clickers enabled for Laura Eckman, and ensure the two she has are active (complete)
c. Debbie has contacted the homeowner whose renters on Creek Heights have a trailer parked on the street. The property manager will address it with the renters. (complete – the trailer was removed)
d. The Board approved the purchase of solar lights for our entrance and sign bases for broken street signs. (Brandon will place the orders – complete and installed)
8. Date and time of the next meeting – August 5th at 7:00 PM at Mary’s house.
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